Agenda — Tuesday, 2 December 2026

Board: Priya Shah, President; Marcus Hale, Vice President; Ellen Marsh, Treasurer; Dan Okafor, Secretary; Sue Lindqvist, Director.
Management: Susan Collins, Westgate Property Management, 208-555-0142, manager@willowbendhoa.org.

1. Call to order and establishment of quorum
   Confirm attendance of at least three Directors (Bylaws quorum).
2. Owner open forum (limited to three minutes per speaker)
   Matters not on the agenda for future consideration; no Board action required during open forum.
3. Approval of minutes
   Minutes of the regular meeting of 4 November 2026 (nominations opened; landscape RFP authorized; Q3 financials accepted; pool winterized).
4. Financial report
   Treasurer Marsh: operating, reserve, and ACC deposit balances as of 30 November 2025 statement of financial position (operating $186,420; capital reserve $890,400; ACC deposits $42,150). Dues remain $285 per Lot per quarter.
5. Certification of nomination list — Section 6.03 (action)
   Certify the nomination list before the election packet mails tonight: Ellen Marsh (Lot 118), Dan Okafor (Lot 204), Sue Lindqvist (Lot 17), Ray Thorne (Lot 311) — four candidates for three seats. Ballots due 30 December 2026. Cumulative voting applies.
6. Landscape RFP 2027–2029 — bid opening (action)
   Open bids together for common-area landscape maintenance 1 January 2027 through 31 December 2029:
   — Greenbench Landscape (incumbent): $24,000 / year
   — Tenmile Turf: $27,000 / year
   — Calder & Sons: $29,000 / year
   Discussion of scope, site visit, insurance certificates, and award or deferral. Award, when made, to be posted with bid numbers.
7. Reserve study update
   Confirm engineer delivery of 2026 update draft on 11 December 2026. 2023 study: capital reserve 62% funded; pool plaster projected 2028; road overlay schedule as in study summary. No dues action tonight.
8. Meeting-time survey
   Status: 61% of Lots have responded; survey closes 4 December 2026. Totals only — no names. Board to review final results at a subsequent meeting for 2027 scheduling.
9. Manager’s report
   Pool winterized; spa timer status; ACC meeting 11 December 2026 at 9:00 a.m.; mail kiosk and willow-corridor notes as needed.
10. Executive session (if needed)
    Personnel, legal advice, or Member delinquency matters as permitted by Idaho law — then reconvene in open session for any related votes.
11. Adjournment
    Next regular meeting to be announced; annual meeting remains February 2027 per Bylaws.

Packet materials: certified nomination list; candidate statements; landscape RFP / bid summary; reserve study summary; survey status; November minutes; financial position.

Posted and circulated to the Board: 25 November 2026 · Susan Collins, Westgate Property Management