Board present: Priya Shah, President; Marcus Hale, Vice President; Ellen Marsh, Treasurer; Dan Okafor, Secretary; Sue Lindqvist, Director.
Management: Susan Collins, Westgate Property Management, 980 W State Street, Suite 210, Boise, ID 83702.
President Shah called the annual meeting to order at 6:05 p.m. The Secretary reported that Members present in person or by proxy represented one hundred eighty-four (184) of three hundred forty (340) Lots, or fifty-four percent (54%), satisfying the twenty-five percent (25%) quorum requirement in the Restated Bylaws. Proof of notice was ordered filed with the minutes.
Upon motion duly made and seconded, the Members approved the minutes of the annual meeting of 11 February 2025 as previously posted to the Owner portal. Motion carried on voice vote.
Shah summarized 2025 operations: amenities (clubhouse, pool/spa, two pickleball courts, bowling alley, playground, mail kiosks, and the twelve-acre willow-corridor linear park) remained in service; ACC continued to enforce shou sugi ban / charcoal street-elevation character and steel-window standards; and the Association remained within the adopted operating plan. Shah thanked volunteers and the ACC (Ortiz, Bridger, Cole, and Park).
Marsh presented year-end 2025 highlights and the 2026 operating budget adopted by the Board on 2 December 2025. Assessment income is budgeted at 340 × $285 × 4 = $387,600. Marsh reported healthy reserve positioning relative to the 2023 study (62% funded) and recommended holding the quarterly assessment at $285 per Lot for 2026. Upon motion from the floor, seconded, the Members ratified holding dues at $285 per Lot per quarter for fiscal year 2026. Motion carried.
Collins reviewed pool season dates, Thursday trash collection, fob replacements ($75), and upcoming landscape contract timing (current Greenbench term through 31 December 2026). Owners were reminded that ACC approval is required before exterior changes on street elevations, including cladding and window replacement.
Two seats with terms expiring at this annual meeting were on the ballot under the staggered-term schedule (distinct from the three seats to be elected in the December 2026 cycle). After nominations from the certified list and Member discussion, ballots were cast in person and by proxy, with cumulative voting permitted. The inspectors of election reported the results; the newly elected / re-elected Directors were seated. Following the Members’ meeting, the Board organized and elected officers as follows:
Shah continues as President for the ensuing year.
Members discussed pickleball hours, interest in a future meeting-time survey, and reserve planning for pool plaster. No additional formal resolutions were adopted.
There being no further business, the annual meeting adjourned at 7:42 p.m. The next annual meeting will be held in February 2027 on a date set by the Board pursuant to the Bylaws.
Respectfully submitted,
Dan Okafor, Secretary
Willow Bend Homeowners Association, Inc.
Idaho entity W-44821